Task Lists, Gently

Abstract productivity gradient artwork

Saying no early is kinder than saying yes and disappearing. Notifications are other people’s priorities arriving uninvited. The system that survives is the one simple enough to restart after a bad week.

The short version

Saying no early is kinder than saying yes and disappearing. Most of my productivity came from doing fewer things on purpose. Calendars show commitments; task lists show wishes. I stopped optimising my tools and started finishing my tasks.

I stopped optimising my tools and started finishing my tasks. Energy, not time, is usually the scarce resource.

Getting started

I stopped optimising my tools and started finishing my tasks. Rest is not the reward for work; it is part of the work. The best note is the one you can find again. Most of my productivity came from doing fewer things on purpose.

  • Plan tomorrow before you stop today
  • End the day with a shutdown ritual
  • Protect two hours of focus
  • Review weekly

Saying no early is kinder than saying yes and disappearing. Most of my productivity came from doing fewer things on purpose.

Going further

I stopped optimising my tools and started finishing my tasks. Notifications are other people’s priorities arriving uninvited. Energy, not time, is usually the scarce resource.

Saying no early is kinder than saying yes and disappearing. Meetings without an agenda tend to produce more meetings.

Two focused hours beat a day of half attention. The best note is the one you can find again.

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